Privacy Policy

1. Scope

Diversified Check Studio is a division of Diversified Global LLC, managed by Diversified Company, a wholly owned subsidiary of Diversified Universal LLC.

This Privacy Policy applies to DiversifiedCheckStudio.com, the Diversified Check Studio check printing software, license administration, related support services, and other interfaces that link to this policy.

Diversified Check Studio provides check design and check printing software to businesses, organizations, and individual customers in the United States. The software is not offered for international check clearing or foreign banking compliance.

This policy applies to:

• Website visitors
• Prospective customers
• Customers holding one or more Business Licenses
• Authorized administrators and users of a customer account
• Individuals whose information is entered into a customer account, such as signatories or payees
• Individuals who contact us or receive authorized communications from us

Additional terms may apply through our Terms and Conditions, Cookie Policy, California Privacy Notice, Data Retention and Deletion Policy, Electronic Communications Consent, and other policies available through the Legal Center.

2. Our Roles

Diversified Check Studio may process information in different capacities depending on the relationship and activity involved.

For information submitted by a customer concerning its Businesses, bank accounts, check templates, layouts, signatures, artwork, and payees, the customer generally determines why the information is processed. Diversified Check Studio processes that information to provide the software and contracted services.

For information collected directly through our public website, account administration, licensing and activation, purchase billing, support operations, security systems, and our own business activities, Diversified Check Studio may determine the purposes and methods of processing.

Individuals seeking to exercise rights concerning information entered by a customer, such as a signature image or a payee record, should generally contact that customer first. We will provide reasonable assistance where appropriate and legally required.

3. Information We Collect

Information Provided by Customers and Users

We may collect:

• Legal and trade names
• Business and mailing addresses
• Telephone numbers
• Email addresses
• Business classifications and organization type, including nonprofit, government, and educational institution status
• Authorized-user names, roles, permissions, and credentials
• Purchase, licensing, and billing information
• Support requests and communications
• Records of acknowledgments, certifications, approvals, and software activity

Business and Licensing Information

Because the software is licensed per Business, we may collect and maintain:

• Business records created within an account
• Business License assignments and capacity
• License activation records and activation history
• License verification and eligibility certification records, including commercial license type
• Entitlement records for the Business Asset Package and Lifetime Upgrade Protection
• Upgrade, conversion, suspension, and revocation records

Bank Account and Check Information

Customers and authorized users may enter or import information used to compose a check, including:

• Bank name and bank address
• Routing numbers and account numbers
• Account nicknames, ownership type, and account-holder information
• Personal bank account information and business bank account information
• Check numbers, check number ranges, and MICR line structure
• Payee names and check details entered by the customer
• Certifications and acknowledgments concerning bank information accuracy and authority

Customers are responsible for having appropriate authority to provide and use this information. Diversified Check Studio does not move, receive, hold, debit, transmit, or distribute funds and does not verify account ownership.

Uploaded Images and Design Assets

The software stores materials uploaded or created by customers, including:

• Logos
• Signatures
• Check artwork and background elements
• Check templates, check layouts, and saved template versions
• Calibration profiles, printer configuration, and check stock definitions
• Imported and exported files, backups, and generated reports
• Print records and print history associated with the account

Website and Device Information

When someone visits the public website or uses the software, we may collect:

• Internet Protocol address
• Browser and device information
• Operating system
• Referring page or campaign
• Pages and features used
• Approximate geographic area
• Dates and times of activity
• Error, diagnostic, security, and performance information
• Cookie and privacy preferences

Additional details appear in our Cookie Policy.

Information From Service Providers and Other Sources

We may receive information from:

• Payment processors used for license and add-on purchases
• Authentication and communication providers
• Hosting and infrastructure providers
• Analytics and advertising providers
• Fraud, abuse, or security services
• Public financial institution reference sources used for routing directory information
• Government agencies when authorized or required
• Customers and their authorized representatives

4. How We Use Information

We may use information to:

• Create, administer, and secure accounts
• Issue, activate, and verify Business Licenses
• Administer commercial license types, including nonprofit, government, and educational institution pricing
• Provide check design, template, and layout tools
• Compose MICR lines and render printable check output
• Maintain calibration profiles and printer configuration
• Provide import, export, backup, and reporting functions
• Provide customer support
• Process license, add-on, and entitlement billing
• Authenticate users and deliver security messages
• Maintain audit records and security logging
• Detect, investigate, and prevent fraud, misuse, unauthorized access, and security incidents
• Diagnose technical problems
• Maintain and improve the website and software, including usage analytics
• Measure public website activity and advertising performance
• Comply with legal obligations
• Enforce agreements and software policies
• Protect Diversified Check Studio, its customers, users, and others
• Communicate service, billing, licensing, compliance, and policy information

5. Bank Information and Check Output

Diversified Check Studio is check printing software. It does not move, receive, hold, debit, transmit, settle, or distribute funds.

Bank account information, routing numbers, and MICR data are stored and used solely to compose, display, and print check documents that the customer prints on its own printer using its own check stock.

Diversified Check Studio:

• Does not submit checks or payment instructions to a financial institution on the customer's behalf
• Does not verify ownership, status, or standing of any bank account
• Does not confirm the availability of funds
• Does not guarantee that a financial institution will accept a printed check
• Does not control clearing, presentment, holds, returns, or stop payments
• Does not take custody or control of customer funds

Routing number validation checks format, checksum logic, and reference directory information only. Routing directory information is provided for convenience and may be incomplete or outdated.

6. Licensing, Purchases, and Verification

Purchases of Business Licenses, additional Business Licenses, the Business Asset Package, and Lifetime Upgrade Protection are processed through our payment processor. We receive purchase confirmations, amounts, entitlement records, and limited billing details. We do not receive or store full payment card numbers.

Where a customer selects a discounted commercial license type, we may collect self-certification records and, where later required, verification information supporting nonprofit, government, or educational institution eligibility.

Licensing and activation records may be used to confirm entitlement, prevent unauthorized use, resolve disputes, and administer eligibility, suspension, revocation, conversion, or refund activity permitted under the Refund Policy.

7. How We Disclose Information

We may disclose information in the following circumstances.

At the Customer's Direction

We may process or disclose information when directed or authorized by the customer or an authorized user.

Service Providers

We may use service providers for:

• Cloud hosting and infrastructure
• Payment processing for licenses and add-ons
• Authentication
• Email and text messaging
• Customer support
• Security and fraud prevention
• Data storage and backup
• Analytics and advertising measurement on the public website
• Software development and platform operations
• Professional services

Service providers may process information only as permitted by their agreements and applicable law.

Government Agencies and Legal Requirements

We may disclose information when reasonably necessary to:

• Comply with law, regulation, court order, subpoena, or other valid legal process
• Respond to legally valid government requests
• Protect rights, safety, security, or property
• Investigate fraud, misuse, or unlawful activity
• Establish, exercise, or defend legal claims

Business Transactions

Information may be disclosed in connection with a merger, acquisition, financing, reorganization, sale of assets, bankruptcy, or similar transaction, subject to appropriate safeguards and applicable law.

Corporate Operations

Information may be disclosed within Diversified Global LLC, Diversified Company, Diversified Universal LLC, and their controlled operations when reasonably necessary to provide services, maintain systems, administer the business, or protect legal and security interests.

8. Sale, Sharing, and Targeted Advertising

Diversified Check Studio does not sell personal information for monetary compensation.

We may use analytics, conversion-measurement, and advertising technologies on the public website, including additional or replacement providers.

Depending on applicable law and how those providers use public website information, these activities may be considered targeted advertising, sale, or sharing even when no money is exchanged.

Where legally required, users may opt out through the privacy choices made available on the website.

We do not intentionally use bank account information, routing or account numbers, MICR data, uploaded signatures, uploaded logos, check artwork, check templates, payee information, or comparable sensitive software data for targeted advertising.

Advertising technologies are not permitted on authenticated software routes.

Mobile phone numbers, SMS opt-in data, and SMS consent records are excluded from every sale, sharing, and targeted advertising category described in this section and are never shared with third parties for those purposes.

9. SMS Messaging Privacy

Text messaging is offered only as a transactional and account-security channel. It is never used as a marketing channel.

Mobile information, including phone numbers and SMS consent, will not be shared, sold, rented, or disclosed to third parties or affiliates for marketing or promotional purposes.

SMS opt-in data and consent are used solely to provide the messaging services requested by the user, including account security, login verification, multi-factor authentication (2FA), password recovery, and other account-security notifications.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

All categories above exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Transactional and Security Messages Compared to Marketing

The only text messages we send are one-time verification codes, multi-factor authentication codes, password and account recovery messages, and account-security notifications. These are transactional and security messages requested by the user.

Diversified Check Studio does not send marketing, promotional, or advertising text messages, and phone numbers collected for messaging are not used to build or enrich marketing audiences.

Users may opt out at any time without terminating other services, although some security or notification functions may then be unavailable.

Our Account Security and Verification SMS Program page in the Legal Center describes the program, message frequency, and the HELP and STOP keywords.

10. Cookies and Similar Technologies

We use cookies and similar technologies for:

• Security
• Authentication
• Required software operation
• Preferences, including theme and appearance settings
• Analytics
• Performance measurement
• Advertising and conversion measurement on the public website

Our Cookie Policy explains these technologies and the choices available to users.

11. Data Retention

Information is retained for periods reasonably necessary to:

• Provide the services
• Maintain licensing, purchase, and entitlement records
• Maintain check design, template, and print history records for the account
• Comply with legal obligations
• Resolve disputes
• Enforce agreements
• Prevent fraud and abuse
• Maintain security, audit, and financial records
• Support legitimate business operations

Customers may delete Businesses, bank accounts, templates, and uploaded assets within the software, subject to archive, audit, and legal-hold requirements.

Retention periods vary by record type and legal requirement. Additional details appear in our Data Retention and Deletion Policy.

12. Data Security

Diversified Check Studio uses administrative, technical, and organizational safeguards designed to protect information against unauthorized access, use, alteration, disclosure, or destruction.

Safeguards may include:

• Role-based permissions
• Authentication controls
• Encryption in transit
• Encryption at rest where supported and appropriate, including sensitive bank account fields
• Private storage for uploaded logos, signatures, and artwork
• Logging and monitoring
• Data minimization
• Restricted administrative access
• Backup and recovery practices
• Security review and incident-response procedures

No system can guarantee absolute security. Users are responsible for maintaining secure credentials, limiting authorized access, reviewing permissions, safeguarding printed checks and blank check stock, and promptly reporting suspected unauthorized activity.

13. Privacy Rights and Choices

Depending on applicable law and the relationship involved, an individual may have rights to:

• Request access to personal information
• Request correction
• Request deletion
• Obtain a portable copy
• Opt out of certain targeted advertising, sale, or sharing
• Appeal a denied privacy request
• Receive equal service without unlawful discrimination

These rights are subject to exceptions, identity verification, recordkeeping requirements, and the distinction between information controlled by a customer and information controlled directly by Diversified Check Studio.

Requests involving information entered into a customer account should generally be directed to that customer first.

Requests concerning Diversified Check Studio's own activities may be submitted through Support or the contact information below.

Authorized agents may submit requests where allowed by law, subject to verification of authority and identity.

14. Children's Privacy

The website and software are intended for businesses, organizations, and authorized adult users.

They are not directed to children under 13, and Diversified Check Studio does not knowingly collect information directly from children under 13 through the public website.

Any future educational offering, including the Classroom Edition described as coming soon, will be administered through an educational institution that remains responsible for lawful collection and use of student information.

15. United States Processing

Diversified Check Studio provides United States check printing software. Information may be processed and stored in the United States.

The website and software are not offered as an international banking or international check clearing service.

16. Changes to This Privacy Policy

We may revise this Privacy Policy to reflect changes in law, technology, services, providers, or business practices.

When the policy changes, the Last Revised date and version number will be updated.

Material changes may also be communicated through the website, the software, or account contact information where appropriate.

17. Contact Us

Questions or privacy requests may be directed to:

Diversified Check Studio
A Division of Diversified Global LLC
Managed by Diversified Company
A Wholly Owned Subsidiary of Diversified Universal LLC
Email: CustomerService@DiversifiedCheckStudio.com